Show values in pivot table

If you want to show values instead of summaries in Pivot Table, you can’t do it without any tricks, because pivot tables don’t return text, they aggregate values.

But there is a workaround where you can use to achieve a similar effect.

Show values in a pivot table using VLOOKUP

The first one uses a helper column with the VLOOKUP function.

  1. Create a new column, called Helper between the Model and Licence columns.
  2. Merge Id, Name, Brand, Model, License inside the Helper column.
  1. Create a new pivot table and drag fields to the right fields.
  1. You should get the following pivot table.
  1. Click the pivot table and navigate to PivotTable Tools >> Design >> Layout >> Subtotals >> Do Not Show Subtotals.
  2. Now, right-click the pivot table and choose PivotTable Options. Click the Totals & Filters tab. In Grand Totals, uncheck checkboxes that show grand totals for rows and columns.
  1. Our example is going to look like this.
  1. Choose the PivotTable Options again, but this time click the Display tab and choose Classic PivotTable layout. Click Ok. This is how our Pivot Table looks like.
  1. There is one more thing to do. Right-click any car brand, and choose Field Settings. Choose the Layout & Print tab and choose Repeat item labels. Now, there are no empty fields in the brand category. It’s important to do it for our example to work.
  1. Select the entire Pivot Table. Copy the table and paste it as values. This will keep the layout of the Pivot Table, but remove its functionality.
  2. Enter this formula into cell C13: =IFERROR(VLOOKUP($A13&$B13&C$11&C$12,$E$2:$F$7,2,0),””). Be careful to enter the $ sign into formula correctly, and see how the absolute references are preserved.
  3. Autofill the rest of the cells, and you will have the final example.